Brief Accounting 7 for Windows - British Columbia's April 1st transition from HST to GST & PST.
If you use Brief Accounting for Billing: In order to simplify the transition it is suggested that firms bill out as much WIP as possible prior to April 1st.
The following steps should be take on April 1st, 2013 - do not make these changes prior to April 1st, 2013.
1. Rename HST GL accounts and confirm setup of PST GL accounts
Go to the GL module > Chart tab
Enter your HST Refundable GL number and click OK (Default is "1301". If you are unsure enter "1" and OK, then select from list).
Change the GL Description to "GST/HST Refundable"
Click the Chart tab again and enter your HST Remittable GL number and click OK (Default is GL "2301").
Change the GL Description to "GST/HST Remittable"
You may or may not already have PST Payable and PST Commission GL accounts setup.
To check, click the chart tab, enter "All" and OK
You should have a 2000 series GL Account labeled "Provincial Sales Tax Payable" or something similar. You should also have a 4000 series GL Account labeled "PST Commission Income".
If you do not have these two accounts setup, create them. Click on link below for instructions on creating a new GL Account:
2. Turn on GST and PST settings:
Go to the Company module > GLSetup tab > Tax side tab
Change the VAT Name field to "GST"
Change the GST% field to "5"
Check the "Auto Calculate GST" box
Confirm the GL Refundable and GL Remittable are set correctly. You will not likely need to change.
In the Prov Tax Name enter "PST"
Change the PST % to "7"
Confirm the Commission and GL Payable accounts are set properly.
In the Time & Billing Import/BE DataSync settings at the bottom, make sure both the GST and PST checkboxes are checked for Tax Time. Also set the defaults for Tax Disburse. Click OK.
Once the changes have been made, slips dated April 1st or later will use GST & PST, rather than HST:
Please note: If you have slips dated prior to April 1st that you would also like taxed with GST/PST, here are the steps to modify those slips for a given matter prior to billing:
Select the Billing module > Time (or Disburement) tab.
Enter the file number for the slips you wish to modify and click OK.
A list of billable slips for that matter will be displayed.
IMPORTANT: You must filter the list of slips displayed so that ONLY THE SLIPS TO BE MODIFIED ARE LISTED. To do this:
Click on the arrow icon on the column heading that you would like to use as the filter. For example, to filter by date so that only slips dated prior to April 1, 2013 are modified; click on the Date filter:
Once you filter, and only the slips you wish to modify are visible, click the Modify button:
Select the tax(es) you would like to apply to the slips. Select Payable. Click OK:
The slip(s) that were modified will then show taxes that were selected above: