Writing a check on Accounts Receivable
At times it is necessary to write a check on Accounts Receivable in order to send a credit balance to a client. While there is no tab in Accounts Receivable to accomplish this function, a check can be posted in the Office module that will credit the A/R file for the specified matter.
1. Click the General Office module icon.
2. Click on the Check tab.
3. Enter the check as usual, except that the file number of the Accounts Receivable file must be entered and also the Debit General Ledger number should be the number of the A/R Control Account (Usually "1201"). When the GL A/R Control number has been entered, click OK in the following dialog box.
The side menu option will have an "A/R" option, indicating that the check posted a transaction into the Accounts Receivable module. The General Office check should now appear as something similar to the following:
4. IMPORTANT: Select the A/R side menu option to confirm that the correct file has been entered.
If the A/R side menu option is not clicked, then the following dialog box will appear.
5. Post the transaction as usual. A negative receipt will automatically be created in Accounts Receivable for the amount of the credit entered.