Writing a Check on Accounts Receivable

In order to send a client funds as a result of an overpayment or a credit balance in Accounts Receivable, an Office Check debiting Accounts Receivable must be posted. The resulting office check will show as a negative payment (refund) in Accounts Receivable.

To enter a Check on A/R:

Select the General Office module icon.

Select the Check tab.

Enter the check detail as usual, making sure to enter the following:

Enter the file number of the file being refunded:

Screen_Shot_2018-11-14_at_1.28.05_PM.png

Enter GL Account 1201 (or the Accounts Receivable Control GL Account) as the Debit account on the check:

Screen_Shot_2018-11-14_at_1.30.18_PM.png

The message below will be displayed; click OK:

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This will enable a drop-down menu on the side of screen. Select "A/R" from the side menu:

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The file that is being refunded will be displayed. Click Accept to Save the check, or Post to Post the check.

 

 

Note: If the A/R side menu option is not selected, the following dialog box will appear:

Screen_Shot_2018-11-14_at_1.36.51_PM.png

Click Adjust to make sure the correct file number is listed for the refund check.

Once the check has been posted, a negative A/R payment will appear for the matter:

Screen_Shot_2018-11-14_at_1.39.37_PM.png

 

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