Enter an A/R invoice
Unlike a Time & Billing invoice, an A/R invoice is not composed of time and disbursement slips. An A/R invoice is composed of line items and is created directly within the A/R module. An A/R invoice is used to address specific and custom billing situations. Once created, it is tracked in the A/R module in the same manner as a Time & Billing invoice.
Some common uses for A/R invoices are to enter a prior A/R outstanding balance forward, to add interest to overdue accounts or to invoice for a one-of flat fee service.
Choose the A/R module > Invoice tab
Enter the File Number and click OK. You are taken to the A/R invoice item screen
Enter the Invoice Reference line
Set the Invoice Date
Enter a Description for the item
Enter the amount for the item in the Each field
If it is a cost you are entering, you can enter the Quanitity and the unit price in the Each field
Enter GL 4001 for a Fee item or GL 4501 for a cost item (These are the default GL numbers for Fees and Costs. Your firm may have setup their Chart of Accounts differently)Â
Enter the Billed By timekeeper
You can now Post your invoice or you can enter another line item. Click the New icon at the top to enter a second line item for this invoice or click the Post button to proceed with posting and printing.
After clicking post you will be presented with the invoice post dialog box where you can set your various invoice options.
Tip! You will note on the invoice item screen there is an Hours field. This is an optional field used solely for timekeeper reporting purposes. If you are entering an A/R invoice for fees for which a timekeeper should received credit, you can enter the timekeeper's hours worked in this field. These hours worked will now be credited on the various timekeeper reports.
As previously mentioned, an A/R invoice is treated the same as a Time & Billing invoice after posting. You can view the posted invoice via the matter's Statement screen or A/R Journal.