Enter an A/R Receipt for a Single Matter

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Enter an A/R Receipt for a Single Matter

 

When taking an A/R receipt for a single matter, it can be applied against:

1. A single outstanding invoice
2. Multiple outstanding invoices
3. No outstanding invoices

Number 1 and 2 are the most common. Number 3 occurs when a client provides you with a retainer or other payment where there is not yet an outstanding invoice and the funds are not going to be held in trust. The payment will simply be a credit on the client's account.

 

To enter an A/R receipt for a single invoice:

Choose the A/R module > Receipt tab.
Enter the INVOICE NUMBER OR FILE NUMBER and tab out of the field.
The full amount owing for the invoice will appear in the amount field at the top as well as the amount field in the A/R Disbursement Area.

If the receipt amount is less than (or more than) the invoice amount that was auto-populated on the receipt, type in the actual amount received over the default amount.

Confirm the date is correct.
You can now post the receipt or click New to enter another receipt.

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To enter an A/R receipt for multiple invoices:

Choose the A/R module > Receipt tab
Tab to the File Number field, enter the File Number and tab off the field
You will be presented with a list of all invoices this matter currently has outstanding
Single click in the Pay column beside the invoices to which you want to apply the receipt. Click OK
The total amount of the receipt will be filled in at the top. The partial payments for each of the invoices will be broken down in the A/R Disbursement Area below
Confirm the date is correct
You can now post the receipt or click New to enter another receipt.

To enter an A/R receipt when there are no outstanding invoices:

Choose the A/R module > Receipt tab
Tab to the File Number field, enter the File Number and tab off the field
Fill in the amount of the receipt in the Amount field at the top and tab off. The amount will fill in automatically below in the A/R Disbursement Area.
Note the A/R Disbursement Area will show a File Number to which the receipt is being applied but it shows no invoice number. This is correct.
Confirm the date is correct
You can now post the receipt or click New to enter another receipt.

If the Balance to Disburse field, ever reads anything other than "In Balance" it means the distribution of the receipt in the A/R Disbursement area does not equal the total payment received in the amount field at the top. You can edit the amounts, change matters, change invoices or make any other changes necessary to distribute the amount of the receipt across multiple invoices and matters.

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