Setting up Position-Based Rates

Position Based Rates assign an hourly rate to individual matters based on Timekeeper's Billing Position (as listed on the Staff Card).

This works well in instances where all staff of a specific Billing Position use the same hourly rate as one another (e.g. all Partners bill at the same rate, all Paralegals bill at the same rate, etc.).

Viewing the Billing Positions for Timekeepers

A Staff Billing Rates Report can be run that details the Billing Position of each staff that will be used to set the Position-Based rates for Clients/Matters.

Click HERE to view details on running the report (it is the first report in the linked Billing Rate Reports article).

The resultant Staff Billing Rates Report displays the Billing Position for each Timekeeper:

Screen_Shot_2020-04-22_at_9.29.04_AM.png

Setting Up Billing Position on the Staff Card

From the Brief Accounting Home screen, select the Staff module icon > Staff tab.

A list of all staff is displayed.

The Timekeeper (TK) column will have a checkmark in it beside each staff who are designated as a Timekeeper (able to bill time under his/her name in Brief Accounting).

Double-click on a staff name to view their Staff Card. The Billing Position is listed:

Screen_Shot_2020-04-22_at_9.36.50_AM.png

The Billing Position can be changed using the drop-down menu.

If a Billing Position that will be used in the firm is not listed in the drop-down menu, it may be added.

Adding a New Billing Position

From the Brief Accounting Home screen, select the Staff module icon > Billing tab.

A list of rates is displayed - the rate type is listed in the right-hand column.

Click New to add a new rate:

Screen_Shot_2020-04-22_at_9.53.02_AM.png

Add a Code and Description of the new Position Rate. Click the Position Rate option and click Accept:

Screen_Shot_2020-04-22_at_9.55.48_AM.png

The new Billing Position will then be available to select on the Staff Card:

              Screen_Shot_2020-04-22_at_10.00.55_AM.png 

 

Setting Rates for Clients

Setting rates at the client level results in ALL matters belonging to the client using these client-defined rates. This is useful when there are multiple matters belonging to a single client that will be billed using identical rates.

From the Brief Accounting Home screen, select the Client module icon > Client tab.

Enter the Client name and click OK.

Select the Billing option from the side menu and select the Position rates option:

Screen_Shot_2020-04-22_at_10.38.20_AM.png

Click the Add button and select a Billing position from the list displayed:

Screen_Shot_2020-04-22_at_10.49.27_AM.png

Enter the hourly rate for the position selected and click OK:

Screen_Shot_2020-04-22_at_10.50.48_AM.png

Continue to click Add and set the hourly position rates for all positions that will work on the Client's files.

Screen_Shot_2020-04-22_at_11.13.47_AM.png

Click Accept to save rate changes when finished.

Unique Rates for Matters belonging to a Single Client

Setting rates at the matter level allows matters belonging to a single client to use different rates from one another. This is useful when there are multiple matters belonging to a single client that will be billed using different hourly rates.

From the Brief Accounting Home screen, select the Client module icon > Client tab.

Enter the Client name and click OK.

Select the Billing option from the side menu. Clear the Client Based Rates check-box and click Accept.

Screen_Shot_2020-04-22_at_11.58.56_AM.png

Then, from the Brief Accounting Home screen, select the Client module icon > Matter tab.

Enter the File No and click OK.

Select the Billing option from the side menu. Proceed to add Position rates for the Matter as was done at the client level above:

Screen_Shot_2020-04-22_at_11.11.40_AM.png

Click Accept when all position rates have been added to the Matter.

Changing Hourly Position Rates:

From the Brief Accounting Home screen, select the Client module icon > Client tab (or Matter tab).

Select the Billing option from the side drop down menu.

Double-click on a listed rate:

Screen_Shot_2020-04-22_at_11.51.05_AM.png

Change the rate and click OK:

Screen_Shot_2020-04-22_at_11.52.19_AM.png

The new position rate is updated across all Clients/Matters where it is used.

Note: A rate change only impacts new slips entered after the rate is changed. Any pre-existing slips remain at the rate in which they were originally entered.

Have more questions? Submit a request

0 Comments

Article is closed for comments.
Powered by Zendesk